In our September Coffee Chat, our very own Shanna Jones took us back to the basics of how to use IrisBG. Watch a guided tour of the everyday tools and workflows that help users get started with IrisBG.
- Navigate the system
- Find records using Express and Advanced Search
- Create an accession record
- Update an accession with locations and images,
- Turn your data into a useful report
Whether you are completely new to IrisBG or simply want to strengthen your understanding of the basics, this session will help you work with greater confidence and know where to find additional support.
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Thanks to all who joined us! The Coffee Chat attendees were a good mix of users with 60% intermediate users, 27% of users identifying as novice, and 7% trying out the trial and 7% advanced users.
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The map below shows the gardens and arboreta represented by those who registered for the Coffee Chat - home offices not taken into consideration.
Slides and Resources from Shanna's Presentation
💡 IrisBG Forum - Ask questions of other gardens are working with IrisBG Community
📰 IrisBG Newsletter - Stay up-to-date with our latest tutorials, software releases, and upcoming coffee chats and other community news
🌱 Knowledge Library - Tutorials and guides for working with IrisBG
Q&A
Q: I noticed that images can be added in the Taxa Screen, Accession Screen, and Observation Screen. Is the Taxa image the only one displayed on Garden Explorer?
A: Any time an image is added to the Accession Images tab, that image is shown in the Taxa images screen. Think about what you want on your public facing Garden Explorer. There is a field called 'Rank' in both the Taxa and Accessions Images screens. The number given to the Rank field that controls whether it is shown ion your Garden Explorer. Any image ranked 9 and below will show in the Garden Explorer.
Knowledge Library Article: Images for Accessions and Taxa screens
💡Tip: How to set the default rank for images.
Look under File: Options.
Q: Is there a functional difference between Inspections and Observations?
A: Inspections was developed with trees in mind, and follow a general tree risk assessment format. The Observations module was created to monitor life events like flowering and fruiting over time.
| Inspections | Knowledge Library Articles | Observations | Knowledge Library Articles |
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Q: How do you share themes like bloom time in the Garden Explorer?
A: Create a Theme in the Taxa Screen that then can be seen in the Garden Explorer.
🌱 Check out these Knowledge Library Articles:
Q: Do I need to assign coordinates to a location in IrisBG when creating a new accession?
A: No. You are able to create an accession without a location. However, to save an Accession Item, you must select a location code.
Q: Will the new accession show up on the map if I only have the location selected?
A: Yes, but only if that location has been assigned coordinates.
🌱 Check out this Knowledge Library Article: Manage Garden Locations
Q: What is the difference between Tasks and Inspections?
A: Tasks are used for the purpose of managing all kinds of work. Inspections are specifically for tree management, including evaluating risk.
🌿 Examples of tasks a user can create in IrisBG include:
- accessions needing images
- garden locations that need weeding
- accessions with missing tags
- accessions that need monitoring
- taxon records that need name verification
🌱 Check out this Knowledge Library Article: Tasks | Manage taxon, locations, accessions & more
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